Purchasing

WELCOME TO THE RRPS PROCUREMENT OFFICE WEBSITE

Vendor and Supplier Information
The Purchasing Office is responsible for the procurement of all tangible goods, services, and construction for the Rio Rancho Public Schools District.

The District processes all purchase requests for goods and services through the issuance of an approved Purchase Order (PO). Vendors should never proceed with providing goods or services to the district in which they do not have an approved PO in place.

Vendor Notification of RRPS Purchase Order Requirement

Tax Exempt Notice
in accordance with state statutes, section 7-9-54, sales of tangible personal property to Rio Rancho Public Schools are specifically exempted from the State Gross Receipts Tax; however, services sold to the district are taxed.

Tax exempt form

W-9 Forms
In accordance with the purchasing policy at RRPS, businesses are required to submit a W-9 for purchase contracts of any amount. The W-9 Form can be downloaded, filled out, and submitted to the Procurement department or forwarded to Accounts Payable with your invoice.

RRPS W-9

Terms and conditions
All RRPS purchases are subject to the district's Standard Terms and Conditions.

RRPS Standard Terms and Conditions

Invoice Submission
Vendors who have been issued an approved purchase order (PO) should submit invoices to Rio Rancho Public Schools, Accounts Payable Dept., 500 Laser Road N.E., Rio Rancho, New Mexico 87124

Vendor Registration
Register on-line as a vendor by using the vendor registration form link shown below. the form will provide us with your business contact info and commodity category of products and services you offer. Your registration improves the notification process as bid opportunities become available that match the commodity or service your business provides, and also includes your business in the RRPS list of registered vendors.

Instructions for accessing the Vendor page and Registration form:

1. Click here to submit a new vendor registration
2. This is a self-service platform, so please retain your login information & password for future updates of your registration profile.

Contact Us

Michael Madrid, CPO, CPPB, Director of Purchasing
Email: michael.madrid@rrps.net

(505) 962-1143

Bids/Proposals/Award Notices:

NOTE: Please be aware that choosing not to respond to an RFP/ ITB does not jeopardize a vendor's standing with Rio Rancho Public Schools. A business does not have to be an active vendor in the RRPS data base in order to participate in an RFP or ITB.

ITB / RFP Number	Description Name	Documents	Pre-Proposal Meeting Date	Due Date	Date Posted	Award Notification
2020-013-IT	E-Rate Category 1	RFP Documents Attachment A - Pricing	12/13/19 @ 10:00 a.m.	1/28/2020	12/06/19
2020-012-IT	Cloud-Hosted IT Sevice Management System - ITIL	RFP Documents Attachment 1 Addendum 1	12/4/19 @ 10:00 a.m.	12/12/19 @ 2:00 p.m.	11/14/19
2020-011-IT	E-Rate Category 2	RFP Documents Attachment 1 - New Switch Summary	12/06/2019 @ 10:00 a.m.	01/24/20 @ 2:00 p.m.	11/22/19
2020-010-FAC	Furniture and Fixtures for Joe Harris Elementary School	ITB Document Attachment A - General Instructions Attachment B - Pricing Attachment C - Furniture Specs Bid Lot 1 & 2 Attachment D - Furniture Plans Attachment E Finish Plans Attachment F - Wage Decision	12/18/19 @ 10:00 a.m.	1/16/19 @2:00 p.m.	12/06/19
2020-009-SEC	Security Equipment and Installation Services	RFP Documents Addendum 2 Addendum 1 Attachment A - Pricing Attachment B - Security Camera Inventory Attachment C - Controller Information	11/7/19 @10:00 a.m.	12/03/19 @ 2:00 p.m.	10/21/19
2020-008-TRANS	School Bus Parts and Maintenance	ITB Documents Addendum No. 1	10/08/19 @ 10:00 a.m.	10/22/19 @ 2:00 P.M.	9/26/19	Award
2020-007-FAC	Furniture and Fixtures for Shining Star Pre-School	Addendum No. 2 Addendum No. 1 ITB Boiler Plate Attachment A Attachment B Attachment C Attachment D Attachment E Attachment F	10/7/19 @ 10:00 a.m.	10/21/19 @ 2:00 p.m.	9/27/19	Award
2020-006-FAC	Window Repair and Replacement	ITB Documemts	N/A	9/24/19 @ 2:00 P.M.	9/11/19	Award
2020-005-FAC	Window Repair and Replacement	ITB Document Addenda 1	8/21/19 @ 10:00 A.M.	9/05/19 @ 2:00 P.M.	8/12/19	Cancell ed
2020-004-IT	Desktops, Laptops, Scanners & Printers	ITB Document Addenda 1 Addenda 2	N/A	8/14/19 @ 2:00 P.M.	7/19/10	Award
2020-003-FAC	Bleacher Inspections and Maintenance	ITB Document Addenda 1	7/31/19 @ 1:30 P.M.	8/08/19 @ 2:00 P.M.	7/18/19	Award
2020-002-ADM	Government Relations Services	RFP Document	N/A	O7/25/19 @ 2:00 P.M.	07/15/19	Award
2020-001-FAC	Civil Engineering Services	RFP Document	N/A	08/13/19 @ 2:00 P.M.	07/26/19	Award
2019-019-IT	Chromebooks	I TB Document Addenda 1 Addenda 2 Addenda 3	N/A	06/13/19 @ 2:00 P.M.	05/17/19	Award
2019-018-FAC	Hood Cleaning Services	ITB Document Addenda 1	05/23/19 10:00 A.M.	06/04/19 @ 2:00 P.M.	05/10/19	Award
2019-017-ADM	Government Relation Services	RFP Document	N/A	5/16/19 @ 2:00 p.m.	04/26/19	Cancelled
2019-016-FAC	General Contractor On-Demand	RFP Document Addenda 1	04/30/19 @ 10:00 A.M.	05/16/19 @ 2:00 P.M.	04/19/19	Award
2019-015-IT	3CX Telecommunication Services and Products	RFP Document Addenda 1	N/A	04/04/19 @ 2:00 p.m.	03/01/19	Award
2019-014-FIN	Audit Services	RFP Document Addenda 1 Addenda 2	N/A	03/07/19 @ 2:00 P.M.	02/11/19	Award
2019-013-FAC	Emergency Mitigation Services	RFP Document Addenda 1	02/06/19 @ 10:00 a.m.	02/20/19 @ 2:00 p.m.	01/28/19	Award
2019-011-IT	Category 1 E-Rate	RFP Document Addenda 1	12/06/18 @ 2:00 p.m.	1/24/19 @ 2:00 p.m.	11-26-18	Award
2019-010-IT	Category 2 E-Rate	RFP Document Addenda 1 Drawings Addenda 2	12/06/18 @ 10:00 a.m.	01/24/2019 @2:00 p.m.	11-26-18	Award
2019-009-FAC	Elevator Maintenance and Repairs	RFP Document Addenda 1	10/30/18 @ 10:00 A.M.	11/08/18 @2:00 P.M.	10/19/18	Award
2019-008-FAC	Joe Harris Elementary School	RFP Notice	01/11/19 @ 2:00 p.m.	02/07/19 @ 2:00 p.m.	01/01/19	Award
2019-002-SS	Web-Based Application for Students with Disabilities	RFP Document Addenda 1. Addenda 2	N/A	10/31/18 @ 2:00 P.M.	9/26/18	Cancelled
2019-007-FAC	Pumping and Disposal Service	ITB Document Addendum 1	10/09/18 @ 1:00 p.m.	10/16/18 @ 2:00 p.m.	9/26/18	Award
2019-006-FAC	HVAC Contractor on Demand	RFP Document Addendum 1	9/19/18 @ 10:00 a.m.	9/27/18 @ 2:00 p.m.	9/7/18	Award
RFP No. 2019-005-FAC	Electrical Contractor on Demand	RFP Document Addendum 1 Addendum 2	9/11/2018 @ 10 AM	9/27/2018 @ 2 PM	8/30/2018	Award
RFP No. 2019-004-FAC	Plumbing Contractor On-Demand	RFP Document Addendum 1	9/4/2018 @ 10 AM	9/12/2018 @ 2PM	8/24/2018	Award
ITB No. 2019-003-IT	Purchase of Misc. Technology Equipment	ITB No. 2019-003-IT Spreadsheet for Items Addendum 1 Addendum 2 Addendum 3		8/13/2018 @ 2PM	7/20/2018	Award
RFQ-RFP No 2019-001-FAC	Shining Stars Preschool	RFP Document Supplemental Cond. Programming Book Gen. Conditions Pre-Const. Work Draft Agreement Addendum 1		7/30/2018	6/28/2018	Award
RFP 2018-020-HR	Prepaid Legal Services	Specifications Addendum 1		07/20/2018 @ 2 PM	06/18/2018	Award
RFP 2018-019-SEC	School Security Vehicle Patrol Services	Notification Addendum 1 Addendum 2		5/29/2018	5/11/2018	Award
RFP 2018-018-ADM	Legal Services	RFP Addendum 1		05/15/2018 @ 2 PM	04/16/2018	Award
ITB 2018 017-FAC	Lincoln MS Interior Renovations	Notification		04/16/2018	03/19/2018	Award
ITB 2018 016-FAC	Enchanted Hills Elementary School HVAC	Notification		03/20/2018 @ 11 AM	03/07/2018	No award
ITB 2018-015-FAC	Colinas Del Norte Elementary School HVAC	Notification		03/20/2018 @ 10:30 AM	03/07/2018	Award
ITB 2018-014-FAC	Rio Rancho Middle School HVAC	Notification		03/20/2018 @ 10 AM	03/07/2018	No award
ITB 2018-013-FAC	Mountain View Middle School HVAC	Notification		03/20/2018 @ 9:30 AM	03/07/2018	Award
ITB 2018-012-FAC	Eagle Ridge Middle School HVAC	Notification		03/20/2018 @ 9 AM	03/07/2018	Award
RFP-2018-011-IT	Datacenter Servers	Specifications Addendum 1		03/01/2018	02/16/2018	Award
RFP-2018-010	Category 2 E-Rate	Specifications Addendum 1 Equipment Specs Addendum 2 Addendum 3 Addendum 4		03/02/2018 @ 2PM	02/02/2018	Award
RFP-2018-009-FAC	On-Call Architectural Services	Specifications Addendum 1		02/20/2018 @ 2 PM	02/02/2018	Award
RFP-2018-007-IT	Internet Access Services	Download RFP Addendum 1 Spreadsheet Addendum 1 Addendum 2		02/23/2018	01/26/2018	Award
RFP-2018-008-IT	Telecommunication Services	Download RFP Addendum 1 Addendum 1 Spreadsheet Addendum 2		02/23/18 @ 2 PM	01/26/2018	Award
RFP-2018-005-IT	Telecommunication Services	Download RFP Cancellation Notice		02/15/2018	01/19/2018	Canceled
RFQ 12-20-17	HVAC Projects	Download RFQ 1 Download RFQ 2 Download RFQ 3 Design Diagram 1 Design Diagram 2 Design Diagram 3			12/20/2017
RFP-2018-006-FAC	Design Professional Services	Download RFP Educational Specifications Feasibility Study Amendment 1 Amendment 2 Amendment 3		01/16/2017 @ 2 PM	12/15/2017	Award
ITB#2018-003-FAC	Lincoln Middle School Gymnasium Construction Project	Download ITB ProjectManual Drawings&Specs GeneralConditions SupplementaryConditions WageDecisionApproval WageRatePosterTypeB Pred-Bid Sign-In Sheet Addendum 1 Addendum 2		12/05/2017 @ 10 AM	10/30/2017	Award
ITB#2018-004-IT	Purchase of Miscellaneous Computer Equipment	Download ITB Amendment 1		11/06/2017 @ 2PM	10/19/2017	Award
RFP#2018-002-SPSV	Applied Behavior Analysis Classroom Support & Training for Autism Spectrum Disorder	Download RFP		10/18/2017 @ 2PM	10/04/2017
RFP#2018-004-IT	Purchase of Chromebooks	Download RFP Amendment 1		10/24/2017 @ 2 PM	10/03/2017	Award
ITB#2018-002-FAC	SVES New Parking Lot Improvements	Download ITB Drawings Amendment 1		10/13/2017 @ 2 PM	09/27/2017	Award
ITB#2018-001-SS	Student Hearing Officer Services	Download RFP Amendment 1		08/21/2017 @ 2 PM	08/04/2017	Award
ITB#2018-001-FAC	Fencing	Download ITB Drawings Amendment 1 Amendment 2 Amendment 3		08/11/17 @ 2 PM	07/26/2017	Download Bid Cancellation
ITB#2017-010-FAC	RRHS Access Control System	Download ITB Amendment 1 Amendment 2 Amendment 3 Attachment		7/28/2017 @ 2 PM		Award
ITB#2017-009-FAC	IHS Exterior Improvements	Download ITB Specs Book Drawings				Award
RFP#2017-011-FAC	Construction of RRPS Student Transportation Facility	Download RFP Drawings ProjectManual Amendment 1 Amendment 2		06/08/2017	05/05/2017	Award
ITB#2017-008-FAC	Exterior Improvements at IHS & Wall Improvements at PDSE	Bid Lot #1 Bid Lot #2 PDSE IHS Amendment 1 Exhibit A Exhibit B Amendment2		05/17/2017 @10 AM	04/21/2017	PDS Award
RFP#2017-012-LIB	Integrated Library Resource Management Software Services	Download RFP Amendment 1 Amendment 2		04/27/2017 @ 2 PM	04/5/2017	Award
RFP#2017-009-ADM	Food Service Management	Download RFP Appendix D Appendix E Appendix H Amendment 1 Amendment 1-Attachment Amendment 2 Amendment 3 Amendment 3-Attachment Amendment 4 Amendment 4-Attachment Amendment 5		05/02/2017 @ 2 PM	03/28/2017	Award
ITB#2017-007-IT	Purchase and Installation of E-Rate Eligible IT Equipment	Download ITB Amendment 1 Amendment 2 Amendment 3 Amend-3-Drawings Amendment 4 Amendment 5 Amendment 6 Amendment 7 Amendment 8		04/25/2017 @ 2 PM	03/14/2017	Award Bid Results
ITB #2017-006-IT	Microsoft License Renewal	Download ITB		03/27/2017 @ 2 PM	03/06/2017	Award
RFP#2017-010-HR	Resource Record Solutions	Download RFP Amendment 1 Amendment 2		03/15/2017 @ 2 PM	02/28/2017	Award
RFP#2017-007-IT	Interactive Classroom Digital Display Systems	Download RFP Amendment 1 Amendment 2 Amendment 3		03/10/2017 @ 3 PM	02/10/2017	Award
RFP#2017-008-IT	Full Service Copier Lease	Download RFP Exhibit A Exhibit B Amendment 1 Amendment 2 Amendment 3 Exhibit H Amendment 4 Amended Exhibit A Amendment 5		04/17/2017 @ 2 PM	02/03/2017	Award
ITB#2017-005-IT	Purchase of Miscellaneous Computer Equipment	Download ITB Addendum 1 Addendum 2 Addendum 3		02/13/2017 @ 2 PM	01/24/2017	Award Score Sheet Award 2
RFP#2017-006-RADA	Web-based, Content-Neutral Assessment Management System and Data Warehouse	Download RFP Addendum 1 Addendum 2		01/27/2017 @ 2 PM		Award
RFP#2017-005-SPSV	Ancillary Services	Download RFP Addendum1		1/4/2017 @ 2 PM	12/1/2016	Award
ITB#2017-004-FAC	RRDO Renovations Phase 4	Download ITB Drawings Addendum 1 Pre-Bid Roster Addendum 2		12/6/2016 @ 2 PM	11/17/2016	Award
RFP#2017-004-C&I	Reading Interventionist Consulting Services	Download RFP Addendum 1		12/9/2016 @ 2 PM	11/17/2016	Award
RFP# 2017-003-FAC	Janitorial Services	Download RFP Addendum 1		11/30/2016 @ 2 PM	11/14/2016	Award
ITB#2017-003-FAC	Transportation/Infrastructure	Gen. Conditions Download ITB Summary Drawings Addendum 1 Addendum 2		12/6/16 @ 2 PM	11/4/16	Award
RFP#2017-002-C&I	Future Ready Technology Plan Consulting Services	Download RFP Addendum 1		11/18/2016 @ 2 PM	10/25/2016	Award
RFP#2017-001-IT	Audio/Video/Alarm/Bells System Upgrade	Download RFP Drawings Addendum 1 Addendum 2 Addendum 3 Addendum 4 Addendum 5 Addendum 6a Addendum 6b		10/21/2016 @ 2 PM	08/31/2016	Award Award 2
ITB#2017-001-FAC	Access Control Equipment	Download ITB-REVISED Addendum 1 Addendum 2 Addendum 3 Addendum 4 Download ITB		10/04/2016 @ 2 PM	08/26/2016	Award
ITB#2017-002-FAC	Specials Systems Equipment	Download ITB Addendum 1 Pre-Bid Sign-In		09/08/2016 @ 10 AM	08/26/2016	Award
Notice of Emergency Procurement	Century Link	Notice			8/9/16
RFP#2016-015-IT	Category2 E-Rate for RRPS & Libraries Consortium	Download RFP ApcSmartUps1 ApcSmartUps2 Aruba320 Aruba2530 Aruba3810 Aruba205 Aruba215 HP.Trans HPE24PortGig-T.PoE+v2zlMo RRPS-ITS.Ntwk Download Docs		7/19/16 @ 12 pm	6/21/16	Award
ITB#2016-019-FAC	Entry Security Modifications(re-bid)	Project Man1 Project Man2 ERMS Drawings MVMS Drawings RRMS Drawings Cyber Drawings LMS Drawings		7/11/16 @ 3 pm	6/16/16	Award
ITB#2016-021-FAC	Purchase of Miscellaneous Custodial Supplies and Paper products	Download ITB Scoresheet		6/7/2016 @ 2 PM	6/13/2016	Award
ITB#2016-006-FAC	RRDO Renovations Phase 3	Download ITB Drawings		6/30/16 @ 2:00 pm	6/10/16	Award
RFP 2016-012-IS	Document Management Software	Download RFP Addendum 1		6/27/2016 @ 2PM	6/6/2016	Award
ITB#2016-005-C&I	Printing of Eureka Math Modules	Download ITB Addendum 1 Addendum 2		5/13/16 @ 4:00 pm	4/28/16	Cancellation effective 5/24/16
ITB 2016-020-FAC	Entry Security Modifications Project (5 lots)	Download ITB Tech Specs CA Drawings ERMS drawings LMS drawings MVMS drawings RRMS drawings Addendum 1 Addendum 2 Addendum 3 Addendum 4 Addendum 5 Add#5RRMS Add#5LMS Add#5RRCA Add#5RRMS Add#5rMVMS Add#5Pre-Bid		5/23/16 @ 3:00 pm	4/21/16	Cancellation effective 6/6/2016
ITB 2016-015-FAC	CDNE Mechanical Upgrades	Download ITB Drawings Addendum 1 Addendum 2		5/3/16 @ 2:00 pm	4/15/16	Award
ITB 2016-016-FAC	EHES Mechanical Upgrades	Download ITB Drawings Addendum 1 Addendum 2		5/3/16 @ 2:00 pm	4/15/16	Award
ITB 2016-017-FAC	ERMS Mechanical Upgrades	Download ITB Drawings Addendum 1		4/29/16@ 11:00 am	4/12/16	Award
ITB 2016-018-FAC	MVMS Mechanical Upgrades	Download ITB Drawings Addendum 1		4/29/16@ 11:00 am	4/12/16	Award
ITB-2016-008-FAC	RRMS Mechanical Upgrades	Download ITB Drawings Addendum 1 Addendum 2 Addendum 3		5/3/16@ 2:00 pm	4/11/16	Award
RFP-2016-014-IT	Telecomm-unications and Internet Access Services	Download RFP Addendum 1		4/27/16 @ 2 pm	3/30/16	Award Approval
ITB-2016-009-FAC	RRDO Renovations, Phase 2	Download ITB Drawings Addendum 1		4/15/16 @ 2:00 pm	3/24/16	Award
RFP 2016-013-IT	Content Management and Mass Notification Solution	Download RFP Addendum 1 Addendum 2		4/15/16 @ 2 pm	3/23/16	Award
ITB-2016-012-IT	Purchase of Miscellaneous Computer equipment	Download ITB Appendix B Amendment 1 Amendment 2		4/4/2016 @ 3:00 pm	3/14/16	Award Scoresheet
ITB-2016-010-IT	Compact Cargo Vans	Download ITB Addendum #1		3/23/16 @ 2:00 pm	3/11/16	Award Recommendation
ITB-2016-011-FA	Marching Band Uniforms	Download ITB Addendum #1 Addendum #2		4/4/16 @ 2:30 pm	3/11/16	Award to Fred J. Miller Scoresheet
ITB 2016-002-FAC	RRES Roof Replacement & Related Work	Download ITB Drawings Addendum #1 PreProposal Addendum # Bid Summary		2/4/16 @ 2:00 pm	1/8/16	Award
ITB 2016-003-FAC	RRES HVAC Upgrade	Download ITB Drawings Addendum #1 PreProposal Addendum #2 Bid Summary		2/4/16 @ 2:30 pm	1/8/16	Award
ITB 2016-007-FAC	RRHS Mechanical Upgrades	Download ITB Drawings Addendum #1 PreProposal Addendum #2 Bid Summary		2/4/16 @ 3:00 pm	1/8/16	Award
RFP 2016-005-FAC	VGES Classroom Addition	Download RFP VGES Drawings Addendum #1		12/15/15	11/20/15	3/15/16 Award
RFP 2016-006-SEC	Security Equipment & Installation Services	Download RFP Addendum #1 Addendum #2		11/30/15 @ 2:00 pm	11/6/15	12/7/15 Award
ITB 2016-004-FAC	RRPS District Offices, Modifications-PHASE #1	Download ITB Addendum #1		9/22/15 @ 2:00 pm	9/4/15	10/12/15 Award
ITB 2016-001-FAC	RRHS Window & Exterior Improvement Project	RFP part # 1 RFP part #2 Drawings Addendum#1 Addendum #2 Addendum #3		9/22/15 @ 3:00 Re-bid	7/24/15	10/12/15 Award
RFP 2015-006-ADM	Time Keeping System	Download RFP Adden1 due date Adden2 Q & A		7/27/15 @ 2:00 pm	6/18/15	2/8/16 Award Evaluation
RFP-2015-005-IT	E-Waste Destruction & Disposal Services	Download RFP Adden1 Q & A PreProposal Sign-In		6/10/15 @ 2:00 pm	5/15/15	Cancelled

Current - RRPS Sole Source/Emergency Procurement Public Notifications

Procurement Type	Date Posted	Service Type	Justification	Contractor Name	RRPS Contact
Sole Source	11/20/19	Software	Sole Source	Alpen Spruce	Michael Madrid Michael.Madrid@rrps.net 505-962-1143
Sole Source	9/13/2019	Software	Sole Source	Agile Sports Technology (Hudl Sideline)	Michael Madrid Michael.Madrid@rrps.net 505-962-1143
Sole Source	8/07/2019	Software	Sole Source	Remind	Michael Madrid Michael.Madrid@rrps.net 505-962-1143
Sole Source	5/8/2018	Professional Services	Sole Vendor	Vaya Verde, dba Learner's Chess	Michael Madrid Michael.Madrid@rrps.net 505.962.1143
Sole Source	5/24/2018	Education	Software	Naviance, Inc. Subsidiary of Hobson	Michael Madrid Michael.Madrid@rrps.net 505.962.1143
Archives - RRPS Sole Source/Emergency Procurement Public Notifications
Sole Source	8/17/2017	Administration	Software	Frontline Education Contract	Michael Madrid Michael.Madrid@rrps.net 505.962.1143
Sole Source	4/30/2017	Education	Software	Northwest Evaluation Association	Michael Madrid Michael.Madrid@rrps.net 505.962.1143
Sole Source	11/7/2016	Administration	Software	Weidenhammer	Michael Madrid Michael.Madrid@rrps.net 505.962.1143
Sole Source	7/12/2016	Education	Software	Companion Corporation	Michael Madrid Michael.Madrid@rrps.net 505.962.1143
Sole Source	6/6/2016	Administration	Software	Powerschool Group LLC	Michael Madrid Michael.Madrid@rrps.net 505.962.1143
Sole Source	5/27/2016	Education	Software	Naviance, Inc.	Michael Madrid Michael.Madrid@rrps.net 505.962.1143
Sole Source	3/23/2016	Education	Software	IO Education Contract	Michael Madrid Michael.Madrid@rrps.net 505.962.1143
Sole Source	3/14/2016	Administration	Software	Weidenhammer Contract	Michael Madrid Michael.Madrid@rrps.net 505.962.1143